Reporting to the Procurement & Inventory Manager, the incumbent is responsible for providing administrative and secretarial duties for the Procurement & Inventory Department in accordance with established office standards and procedures.
Minimum Requirements (Qualification, Skills and Knowledge)
Diploma/Certificate in Secretarial Studies
Three (3) CXC/GCE subjects including English Language
Knowledge of Government of Jamaica Procurement policies and procedures for procurement of goods and services would be an advantage.
Excellent time management and organizational skills
Excellent interpersonal, human relations and communication skills;
Sound knowledge of Computer Applications
Three (3) years experience in a similar position
Duties & Responsibilities:
Assist with the sourcing of quotations and liaise with suppliers regarding outstanding orders (open orders and purchase orders)
Assist with the preparation of Purchase Orders and submit all Purchase Orders issued from the Department to the Finance and Accounts Department.
Transcribe correspondence from shorthand and/or written material using the computer;
Follow-up with Finance and Accounts Department regarding requested cheques for suppliers;
Maintain an accurate and up-to-date record of all files and documents archived in the Department.
Emoluments:
Basic Salary (Range) - $555,586.00 - $660,417.00 per annum
Applications, inclusive of a detailed resumé, should be sent no later than 25th April 2014 to:-
Director, Human Resource
EdnaManleyCollegeof the Visual & Performing Arts
NB: We appreciate all responses, however only short-listed persons will be contacted.